Class 8 Formal Letter Writing – Format and Examples | Maharashtra Board
Class 8 Formal Letter Writing
Maharashtra State Board – English Medium
Formal Letter Writing is an important writing skill for Class 8 students. A formal letter is written to a person in authority or to an organisation for a specific purpose. The language of a formal letter should be polite, clear, respectful and formal.
What is a Formal Letter?
A formal letter is written for an official purpose. It may be written to the Principal, Headmaster, Librarian, Municipal Commissioner, Editor, Postmaster or another authority.
Purposes of Formal Letters
- Requesting leave
- Seeking permission
- Making a complaint
- Requesting a certificate
- Requesting better facilities
- Giving suggestions
- Reporting a problem
- Writing to the Editor
Format of a Formal Letter
Sender's Address
25, Shanti Nagar,
Mumbai – 400001.
8 October 2026
To,
The Headmaster,
ABC School,
Mumbai – 400001.
Subject: Request for __________
Respected Sir/Madam,
I am writing this letter to ______________________________.
I kindly request you to consider my request and take the necessary action.
Thank you.
Yours obediently,
Name
Class VIII
Important Points to Remember
- Write the sender's address correctly.
- Write the date below the sender's address.
- Write the receiver's address.
- Write a clear and short subject.
- Use polite and formal language.
- Write the main content in paragraphs.
- Keep the letter simple and to the point.
- Use a suitable complimentary close.
Example 1 – Letter to the Headmaster for Leave
Question: Write a letter to your Headmaster requesting three days' leave as you are unwell.
12, Shree Nagar,
Nashik – 422001.
8 October 2026
To,
The Headmaster,
New English School,
Nashik – 422001.
Subject: Request for three days' leave
Respected Sir,
I am a student of Class VIII in your school. I am suffering from fever and the doctor has advised me to take rest for three days.
Therefore, I kindly request you to grant me leave from 9 October to 11 October 2026. I will complete all the missed classwork and homework after returning to school.
Thank you.
Yours obediently,
Riya Patil
Class VIII
Example 2 – Letter to the Principal Seeking Permission
Question: Write a letter to your Principal requesting permission to organise a tree plantation programme.
25, Shivaji Nagar,
Pune – 411005.
8 October 2026
To,
The Principal,
New English School,
Pune – 411005.
Subject: Permission to organise a tree plantation programme
Respected Sir/Madam,
I am a student of Class VIII. We would like to organise a tree plantation programme in our school campus to create awareness about the importance of trees and environmental protection.
We request you to kindly grant us permission to organise the programme under the guidance of our teachers.
I kindly request you to grant us permission for the same.
Thank you.
Yours obediently,
Riya Sharma
Class VIII
Example 3 – Letter to the Municipal Commissioner about Garbage
Question: Write a letter to the Municipal Commissioner complaining about garbage lying on the road in your locality.
15, Ganesh Nagar,
Mumbai – 400012.
8 October 2026
To,
The Municipal Commissioner,
Municipal Corporation,
Mumbai.
Subject: Complaint regarding garbage in our locality
Respected Sir/Madam,
I am a resident of Ganesh Nagar. I wish to bring to your notice the problem of garbage lying on the roadside in our locality. The garbage has not been collected regularly for the past several days.
The dirty surroundings are causing a bad smell and may lead to the spread of diseases. The residents are facing great inconvenience.
I kindly request you to arrange regular garbage collection and take immediate action to keep our locality clean.
Thank you.
Yours faithfully,
A Concerned Resident
Example 4 – Letter to the Municipal Commissioner about Potholes
Question: Write a letter to the Municipal Commissioner complaining about potholes on the roads in your locality.
18, Laxmi Nagar,
Thane – 400601.
8 October 2026
To,
The Municipal Commissioner,
Municipal Corporation,
Thane.
Subject: Complaint regarding potholes on the roads
Respected Sir/Madam,
I am a resident of Laxmi Nagar. I wish to bring to your notice the poor condition of the main road in our locality. There are many large potholes on the road.
The potholes are causing great difficulty to pedestrians, cyclists and motorists. They may also cause accidents.
I request you to kindly repair the road and fill the potholes as soon as possible.
Thank you.
Yours faithfully,
A Concerned Citizen
Example 5 – Letter to the Editor about Road Safety
Question: Write a letter to the Editor of a newspaper expressing concern about increasing road accidents.
21, Laxmi Nagar,
Thane – 400601.
8 October 2026
To,
The Editor,
The Daily News,
Mumbai.
Subject: Need for awareness about road safety
Respected Sir/Madam,
Through your newspaper, I would like to draw attention to the increasing number of road accidents in our city. Many accidents occur because people do not follow traffic rules.
Some people drive at high speed, use mobile phones while driving and do not wear helmets or seat belts.
I request the concerned authorities to conduct road safety awareness programmes and strictly enforce traffic rules.
Thank you.
Yours faithfully,
A Concerned Citizen
Example 6 – Letter to the Editor about Pollution
Question: Write a letter to the Editor about increasing pollution in your city.
35, Green Park,
Mumbai – 400020.
8 October 2026
To,
The Editor,
The Daily Times,
Mumbai.
Subject: Increasing pollution in the city
Respected Sir/Madam,
Through your newspaper, I would like to draw attention to the increasing pollution in our city. Smoke from vehicles, factories and the burning of waste is affecting the quality of air.
Air pollution can cause several health problems. People should be made aware of the importance of keeping the environment clean.
I request the concerned authorities to take strict measures to control pollution and organise awareness campaigns.
Thank you.
Yours faithfully,
A Concerned Citizen
Example 7 – Letter to the Librarian Requesting New Books
Question: Write a letter to your school Librarian requesting new books for the library.
ABC School,
Mumbai – 400001.
8 October 2026
To,
The Librarian,
ABC School,
Mumbai – 400001.
Subject: Request for new books
Respected Sir/Madam,
I am a student of Class VIII. I regularly visit our school library. However, there are only a few books suitable for students of our age.
I request you to add more interesting storybooks, biographies, science books and general knowledge books to the library.
Such books will encourage students to read and improve their knowledge. I kindly request you to consider my suggestion.
Thank you.
Yours obediently,
Riya Sharma
Class VIII
Example 8 – Letter to the Principal for a Bonafide Certificate
Question: Write a letter to your Principal requesting a bonafide certificate.
ABC School,
Pune – 411001.
8 October 2026
To,
The Principal,
ABC School,
Pune – 411001.
Subject: Request for a bonafide certificate
Respected Sir/Madam,
I am a student of Class VIII in your school. I require a bonafide certificate for an educational purpose.
I therefore request you to kindly issue me a bonafide certificate at the earliest.
Thank you.
Yours obediently,
Riya Sharma
Class VIII
Example 9 – Letter to the Principal about Drinking Water
Question: Write a letter to your Principal requesting better drinking water facilities in your school.
ABC School,
Mumbai – 400001.
8 October 2026
To,
The Principal,
ABC School,
Mumbai – 400001.
Subject: Request for better drinking water facilities
Respected Sir/Madam,
I am a student of Class VIII. I would like to bring to your notice that students are facing difficulty because there is not enough drinking water available in the school.
During recess, many students have to wait for a long time to get drinking water.
I kindly request you to provide additional drinking water facilities for the students.
Thank you.
Yours obediently,
Riya Sharma
Class VIII
Example 10 – Letter to the Postmaster
Question: Write a letter to the Postmaster complaining about irregular delivery of letters in your locality.
16, Mahatma Nagar,
Mumbai – 400010.
8 October 2026
To,
The Postmaster,
Head Post Office,
Mumbai.
Subject: Complaint about irregular delivery of post
Respected Sir/Madam,
I am a resident of Mahatma Nagar. I wish to bring to your notice that letters and other postal items are not being delivered regularly in our locality.
Sometimes letters are delivered several days late. This causes inconvenience to residents, especially when important documents are sent through post.
I request you to look into the matter and take necessary action to ensure regular delivery of postal items.
Thank you.
Yours faithfully,
A Resident
Common Formal Letter Topics for Class 8
- Letter to the Headmaster requesting leave.
- Letter to the Principal seeking permission.
- Letter to the Principal requesting a certificate.
- Letter to the Librarian requesting new books.
- Letter to the Municipal Commissioner about garbage.
- Letter to the Municipal Commissioner about potholes.
- Letter to the Municipal Commissioner about street lights.
- Letter to the Editor about pollution.
- Letter to the Editor about road safety.
- Letter to the Postmaster about delayed delivery of letters.
Useful Formal Expressions
| Purpose | Useful Expression |
|---|---|
| Starting | I am writing this letter to... |
| Complaint | I wish to bring to your notice... |
| Request | I kindly request you to... |
| Drawing attention | I would like to draw your attention to... |
| Requesting action | I request you to take immediate action. |
| Ending | I hope you will consider my request. |
Practice Questions
- Write a letter to your Headmaster requesting two days' leave.
- Write a letter to your Principal requesting permission to organise a sports activity in your school.
- Write a letter to the Municipal Commissioner complaining about potholes on the roads in your locality.
- Write a letter to the Municipal Commissioner requesting proper street lights in your locality.
- Write a letter to the Editor about increasing pollution in your city.
- Write a letter to the Editor about road safety.
- Write a letter to your Librarian requesting more reference books.
- Write a letter to your Principal requesting a bonafide certificate.
- Write a letter to your Headmaster requesting better drinking water facilities in your school.
- Write a letter to the Postmaster complaining about delayed delivery of letters.
Exam Tips
- Follow the correct format.
- Write a suitable subject.
- Use polite and formal language.
- Write the main matter in paragraphs.
- Avoid unnecessary information.
- Check spelling and punctuation.
Class 8 English | Maharashtra State Board | Formal Letter Writing
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